Update
Time & Attendance: Real-Time Workforce Visibility
2026-08-08
OpenItem’s Time & Attendance solution provides organisations with a secure, intelligent platform for managing workforce attendance, shift accountability and site presence. Employees, contractors, guards and service providers clock in and out digitally, with every attendance event linked to a verified identity, location, timestamp, device and access point.
Supervisors gain real-time visibility of arrivals, departures, overtime, shift completion and workforce presence across multiple sites. Integrated with OpenItem Access Control and GPS services, the platform ensures attendance is only recorded by authorised personnel at approved locations — reducing fraud, eliminating manual registers and creating a complete, auditable record for payroll, compliance and operational reporting.
What you get
- Digital clock-in and clock-out
- Real-time attendance visibility
- Staff and contractor verification
- Shift and site access tracking
- Reduced manual admin
- Accurate audit logs and reporting
- Better payroll and compliance support
- Mobile GPS & geofenced attendance
The typical workflow is simple: Registration → Check-In → Verification → Clock-Out → Reporting.
Workforce Scenarios
Field Workforce Management
OpenItem enables mobile employees to clock in only when they arrive within approved GPS geofences at customer premises or designated work sites. Ideal for sales representatives, technicians, inspectors, contractors and maintenance teams, every attendance event is linked to the correct location, providing accurate records of visits, time on site and field productivity.
Proximity-Based Standby Management
Organisations can define standby zones for on-call personnel using GPS geofences. Ideal for healthcare, emergency response, security and critical maintenance teams, the platform continuously verifies personnel remain within the required response radius and can generate alerts if they leave — supporting compliance, readiness and service level commitments.
Attendance Methods
Fixed Readers & Access Control
Employees clock in and out using facial recognition, QR codes, RFID cards or other authorised credentials at fixed access control readers. Every attendance event is linked to a verified identity, reader, location and timestamp, while integrated access control ensures attendance is only recorded at authorised entry points — preventing fraud and buddy punching. Control iD’s iDFace readers are a natural fit for this method — see Control iD: Autonomous Entry, Attendance and Occupancy Management for the devices and their capabilities.
Mobile GPS & Geofenced Attendance
Employees clock in and out using the OpenItem mobile app when they arrive within approved GPS geofences. Every attendance event captures the employee’s verified identity, location, timestamp and device, providing accurate records of attendance, customer visits and field activity while ensuring attendance can only be recorded from authorised work locations.
Time & Attendance is part of the OpenItem platform — see the Staff Time and Attendance feature for how it fits into your estate or facility.